Process
The software procurement process in India: a 7-step guide
How to buy software licences for a company without a messy email thread: intake, specification, RFQ, bids, comparison, award, licence entitlement.
Seven steps
1. Intake — business owner, budget owner, IT security. 2. Specification — seats, edition, tenure, GST invoice entity. 3. Approval — your internal software purchase approval process. 4. RFQ on MyProcureHub (template lives in the requirement form). 5. Reverse bids from verified sellers. 6. Compare and award with audit trail. 7. Entitlement and software asset management (SAM) — serials, TSS, renewals.
A downloadable RFP template for software procurement is the requirement itself: line items, SLA, and invoicing. Best-practice essays also live under procurement best practices.
Software renewal negotiation checklist
Start 90 days out. Export current SKUs. RFQ the renewal as a fresh competition unless the contract forbids it. Attach last year’s invoice as a baseline, not as the ceiling.
Questions we hear
- Where is the RFP template?
- Use the buyer hub create-requirement flow. Category forms already encode hardware, software, IT services and staffing.
Next step
Starter is free for buyers and sellers. No credit card. No lead fee to bid.